Smart Master Data Management – Successful Business Processes

Manage all your product data in one place — including EANs, short and long descriptions, units of measure, tiered pricing, separate VAT rates for purchasing and sales, foreign currencies, minimum stock levels, and much more. Even large data volumes can be exchanged quickly and reliably with suppliers or manufacturers in a variety of formats, including PRICAT, XML, and CSV.

Manage purchase prices, selling prices, tiered pricing, promotional prices, and future-dated price changes — all within your product master data. Prices can be defined by location, customer group, or time period, and activate automatically on the scheduled date. Even for large product catalogs, you can easily set up discounts, time-limited promotional prices, or pre-scheduled price updates.

Orgasoft.NET allows you to automatically round selling prices for all or individual product groups — for example, to maintain threshold pricing or psychological price points. For international sales, you can define rounding rules on a per-currency basis.

Every product can be assigned to a product category, multiple item groups, and freely definable assortment or sales groups. This makes it easy to maintain data across multiple products at once. Price adjustments, group-specific changes, and reporting can all be applied or run across multiple product and category groups with ease.

Assign multiple suppliers to a single item — including purchase price, lead times, validity periods, and supplier-specific item numbers.

Store product and pricing information for promotional or seasonal items in a high-performance pool database. This takes the load off your main database while keeping data instantly accessible. Whenever you're ready to migrate the data permanently to your main database, you can do so at any time.

Maintain full traceability by assigning and managing lot numbers and serial numbers for every item. For perishable goods, expiration dates can be recorded at the batch level — and can be configured as a required field with automatic validation to ensure accuracy.

For products sold in multiple colors, sizes, or packaging formats (e.g. individual units or bundles), capture variant-specific details — right down to individual EAN codes.

Branches often operate with their own individual product catalogs — whether due to regional product ranges, local suppliers, or differences in store size. With assortment filters, each branch sees only the item master data that is relevant to them in Orgasoft.NET. Branch-specific delivery routes and promotions can also be managed centrally with ease, tailored to each location's assortment.

Orgasoft.NET lets you store a wide range of additional product attributes, images, and SEO metadata — for individual items or entire product categories. Fully customizable multi-purpose fields let you capture any information you need, including multilingual receipt and invoice texts.

All product master data that needs to appear on shelf labels — including product descriptions, prices, ingredients, and country of origin — can be managed directly in Orgasoft.NET for use in label printing or display on Electronic Shelf Labels (ESL). With ESL, pre-scheduled price changes are also executed automatically on the specified effective date.

With Orgasoft.NET's extensive integrations and open API architecture, you can seamlessly sync your product master data with other applications — including point-of-sale systems, online stores, and BI tools. Maintain your data in one place and keep every connected system up to date automatically.

• Batch management with best-before date tracking
• Food Information Regulation (FIR)-compliant capture of allergens, additives, and nutritional values
• Deposit management with empty container handling and packaging unit administration
• Multi-currency support
• Receipt, invoice, and quote text in multiple languages

• Recipe-based product management with automatic inventory adjustments
• Batch tracking with best-before date management
• Food Information Regulation (FIC)-compliant recording of allergens, additives, and nutritional values
• Flexible unit-of-measure support (units, weight, volume/liters)

• Recipe-based product management with automatic inventory adjustments
• Batch tracking with best-before date management
• LMIV-compliant capture of allergens, additives, and nutritional values

• Serial number & batch management
• Performance data capture
• Seasonal item management
• Product-service combinations and product sets with automatic resolution at point of sale
• Product variants (e.g. colors and sizes), bundle and set pricing
• Omnichannel-ready with seamless data transfer to your webshop or marketplace

• Assignment to product and article groups for managing tens of thousands of SKUs
• Discounts, promotional pricing, and tiered pricing
• Units of measure that differ from purchasing units (e.g., pieces, portions, bundles, volume, weight)
• Serial number & batch management
• Seasonal item management
• Product-service bundles and product sets with automatic breakdown at point of sale
• Product variants (e.g., colors and sizes), including care instruction capture for fresh produce
• Deposit management
• Omnichannel-ready with seamless data transfer to your webshop or marketplace

Addresses, contacts, communication details, payment and delivery terms, and banking information: all data is maintained once in a central location and made available company-wide — from headquarters down to every branch — for purchasing, invoicing, and warehouse logistics.

Organize suppliers into groups by category, product type, region, reliability, or certification status. Grouping makes it easy to compare pricing and products, and to generate meaningful reports.

Store supplier-specific purchasing conditions — including discounts, payment terms, early payment periods, and tiered pricing — directly against each supplier record. These values are automatically factored into price comparisons and purchase order suggestions.

The supplier history log gives you a complete, transparent record of every business relationship with a supplier — including purchased items, purchase prices, delivery quantities, timeframes, complaints, and more. It's an invaluable reference for follow-up queries, annual reviews, and contract negotiations.

Evaluate your suppliers against fully customizable criteria — such as delivery reliability, complaint rates, price trends, or on-time performance. When branches manage their own purchase orders and goods receipts, their feedback on delivery quality, punctuality, and more is automatically captured as branch-level ratings within the supplier master data. Period-based supplier analyses — including total goods receipts, late deliveries, and on-time delivery rates — are quick and easy to run.

• Batch traceability based on supplier
• Price surcharges (e.g. sparkling wine tax) configurable per supplier

• Batch traceability by supplier
• Supplier item number
• Supplier-granted warranty period
• Price surcharges (e.g. insurance) configurable per supplier

Organize your locations into categories such as company-owned stores, franchise partners, shop-in-shop concepts, or pop-up outlets — and manage each group independently. You can also group locations by region, format, business model, or management responsibility.

Define independent departments within a single location — such as Bakery, Restaurant, Sales, or Warehouse. This allows you to manage processes and reporting by area, and assign permissions at the individual department level.

Manage assortments by store or store group: define which products are available where — including quantity limits, price thresholds, and time-based availability for promotional items.

Set product prices individually by store, store group, or department — including promotional pricing, pre-dated price changes, and tiered structures. Design tailored pricing strategies centrally and roll them out with location-specific precision.

Each branch can define its own settings — from inventory management and stocktake frequency to ordering behavior, label printing, and system prompts. This allows you to accurately reflect different workflows across locations directly in the system, with no workarounds required.

Define custom inventory thresholds for each store location — based on shelf space, sales volume, or storage capacity. These parameters drive order suggestions, alerts, and replenishment logic tailored to each site.

Gain complete visibility across all locations with branch-level supplier feedback. Stores can rate suppliers directly on delivery quality and on-time performance — scores that feed straight into the supplier profile. Reports and supplier histories can also be filtered and displayed by individual branch.

• Centrally managed assortment guidelines, customizable per branch
• Compatible with a variety of branch-level inventory and POS systems
• Branch-specific reporting and analytics
• Warehouses managed with the same level of control as retail branches

• Branch-specific pricing
• Assortments and ordering channels
• Real-time sales data from all branches
• Returns tracking per branch
• Branch orders placed online through an intuitive, easy-to-use interface

With Orgasoft.NET, you maintain addresses, contact details, key contacts, alternative delivery addresses, and communication channels for each customer in one central place — and make that information available exactly where it's needed across your organization.

Assign customers to any group you choose. This makes it easy to tailor pricing, promotional items, special terms (e.g. discounts, credit limits), and communications for multiple customers at once — with minimal effort.

Define tailored pricing conditions for individual customers or groups — including discounts, minimum order quantities, bonus agreements, or product bundles. Conditions are applied automatically across orders, quotes, and invoices.

Define individual payment terms, early payment discount periods, payment methods, and credit limits for each customer. You can also record whether a customer earns bonus points, receives consolidated invoices, or any other relevant account details.

Track order history, revenue, returns, and complaints for your regular customers — with period-specific reporting designed to support sales conversations, goodwill decisions, and stronger customer communication.

Sensitive customer data should only be managed by employees who have completed data protection training. With Orgasoft.NET's permission management, you can ensure that only authorized users have access to critical data.

Define the audience attributes that matter most to your business—such as age, industry, purchasing behavior, or geographic location—and pair them with preferred advertising channels (e.g., email, direct mail, field sales visits) for more targeted, effective customer outreach.

Custom pricing for business customers at the product and category level (e.g., 10% discount on tools for tradespeople)

• Event billing with custom discount logic
• Accounts receivable assignment, and more
• Self-service online ordering for business customers

With Orgasoft.NET, you manage all system users from a single, central location — including login credentials, roles, contact information, and functions. Each user is granted exactly the permissions their role requires — no more, no less.

Orgasoft.NET allows you to define user groups with pre-configured permissions — for example, for Sales, Purchasing, Controlling, or Branch Management. New employees can be assigned the right access level in minutes, so they can hit the ground running.

Give branch staff access only to their location's data and relevant features — keeping the interface clean and your data secure.

Define exactly which modules, screens, lists, or fields each user can view or edit. This keeps the system clean, reduces the risk of errors, and ensures every user sees only what's relevant to their role — making it ideal for quickly onboarding temporary staff or seasonal workers.

All user actions — such as bookings, price changes, or system interventions — can be logged and stored in a full user activity history. This increases transparency, security, and auditability, making it an essential feature for GoBD-compliant processing of tax-relevant data.

Import large datasets — such as product catalogs, price lists, supplier data, and customer records — directly into Orgasoft.NET with ease. The system supports a wide range of formats, including EDI (e.g., PRICAT, ORDERS), XML, and CSV. Master data import is ideal both for the initial setup of Orgasoft.NET and for large-scale updates during ongoing operations, such as when onboarding new suppliers.

Every import goes through an automatic pre-check for data quality, completeness, and duplicates. This prevents duplicate records and incorrect links — keeping your data clean and your processes running smoothly.

Update fields, categories, prices, or product attributes in bulk — with built-in validation, full audit logging, and an optional approval workflow. Perfect for seasonal assortment changes or supplier-driven updates.

Changes to product master data, customer records, or pricing are automatically propagated to connected systems — such as point-of-sale or e-commerce platforms — with no additional maintenance or duplicate data entry required.