Financial management that pays off

Store bank details, contacts, currencies, discount periods, and custom payment terms for each vendor.

Batch-prepare, review, and export payments as SEPA files — fully compatible with leading banking tools. The system automatically checks and prioritizes incoming invoices with early payment discount deadlines.

In addition to one-off payments, direct debits and batch transfers are also supported — ideal for recurring or consolidated payments.

With open item management, incoming invoices are paid automatically at exactly the right time — so you never miss an early payment discount. Based on outstanding items, the system generates payment proposals for due invoices, including checks for due dates, cash discounts, and approval thresholds.

Every transaction is logged with a timestamp, amount, reference, and user — making audits, reporting, and reconciliation straightforward.

E-invoices can be imported via standard interfaces (ZUGFeRD, EDI, XML). Invoices received by email or post can also be easily filed in Orgasoft.NET — including scanning and storing paper documents.

Orgasoft.NET automatically matches invoice data against the delivery notes recorded at goods receipt. When the details align, approval is granted instantly. The system also supports matching against multiple goods receipts, making it easy to verify consolidated invoices.

If an invoice contains incorrect purchase prices or items that were never delivered, Orgasoft.NET automatically generates a debit memo for each discrepancy — fully traceable and audit-proof. Invoices with variances are routed through a system-supported approval workflow.

The system automatically identifies the appropriate booking accounts and prepares a seamless handoff to your financial accounting software — including DATEV export.

Every processing step, query, comment, and approval is fully documented. Each invoice is automatically archived by the system — complete with references to the goods receipt, the assigned processor, current status, and a full audit trail.

The accounts receivable list gives you a real-time view of which invoices are open, due, or overdue — filterable by customer, amount, age, or dunning level.

Incoming payments are automatically matched to the correct invoices — including early payment discounts, partial amounts, and offsets.

The system automatically identifies overdue items and generates dunning proposals — including fees, escalation levels, and reminder letter text.

Generate SEPA direct debits, record incoming payments, or prepare transfers for online banking — all in just a few clicks.

Orgasoft.NET automatically identifies the correct account assignment for every invoice — based on supplier, product category, or branch.

Export all transactions in standard formats — compatible with DATEV, Addison, SAP, Diamant, and more.

In addition to invoice data, you can seamlessly transfer open item balances, incoming payments, dunning levels, and charges.

Assigning a dedicated accounting client at the branch, franchise, or location level ensures clean and well-structured financial accounting.

Every export run is documented in a tamper-proof, audit-ready format — including timestamp, user, content, and target system.

All cash transactions — such as office supply purchases, postage, and entertainment expenses — are recorded in the cash book on a daily basis. Supporting documents can be scanned directly within Orgasoft.NET and stored in the system. Every entry is logged with a timestamp, user ID, and source, ensuring full audit compliance.

After counting the cash in the register, Orgasoft.NET automatically generates a journal entry for the difference between the physical cash count and the closing balance of the cash book.

Each branch maintains its own cash book. Closing entries are location-specific and can be performed at individually configurable time intervals.

Create custom booking templates for recurring entries such as taxi receipts or entertainment expenses. This speeds up data entry and eliminates the need for accounting expertise — fields like posting text and offset account are pre-filled automatically.

With Orgasoft.NET, you can manage multiple primary and secondary cash books — ideal for maintaining central oversight across multiple locations or different areas of responsibility.

Transactions from the cash book flow automatically into the branch settlement. This eliminates duplicate data entry and reduces the risk of input errors.

Using one of Orgasoft.NET's accounting interfaces, you can digitally transmit all cash book receipts and disbursements directly to your tax advisor.

Revenue, expenses, returns, deposits, withdrawals — every transaction is recorded in Orgasoft.NET and automatically factored into your settlement.

Deviations from target-vs-actual comparisons (e.g. cash discrepancies) are automatically flagged. Authorized users can log explanations directly within the system.

Spot discrepancies instantly — and use custom filters to quickly identify the root cause of any differences.

Incorrect payment method on a receipt, or missing receipts that need to be removed? Errors in branch entries can be quickly identified and corrected in a legally compliant manner, or transactions can be re-posted. All corrections are fully documented in accordance with GoBD requirements.

Once the branch settlement has been reviewed and corrected, all values can be transferred to the accounting software.

The solution also supports SafeBag integration (cash pouches from your branches) and connectivity with in-branch cash recycling systems (e.g., Glory), giving you a complete picture of your revenue streams.

Captured incoming and outgoing invoices, credit notes, debit memos, delivery notes, and more can be automatically archived in full compliance.

Every archived document is linked to its associated transaction — enabling instant traceability and full auditability.

All documents flow into a single archive with no rigid folder structure, stored in an organized and consistent format. Powerful filters and search tools make it easy to locate any document in seconds — even across multiple locations or time periods.

Across all modules, archived documents can be accessed in context at any time. Additionally, archived business transactions can be printed directly from within the system.

Archiving ensures that documents are retained in their original state — even after master data changes — guaranteeing full audit compliance.

Transaction data, master data, and associated document images can be securely transferred to DATEV Unternehmen online via a certified, virus-checked interface. From this cloud-based solution, your tax advisor can instantly access all data in the form of complete posting records.