Ensure Availability, Eliminate Losses – with Real-Time Inventory Management

Every inventory movement — from goods receipt and stock transfers to sales — is tracked without gaps, with stock levels updated automatically. Inventory can be viewed by item, branch, storage location, container, or unit of measure.

Orgasoft.NET's item inventory card gives you a complete, article-level audit trail — logging every movement (purchases, sales, transfers, and stocktakes) along with balance changes, timestamps, and additional details.

Whether you operate a central warehouse, branch warehouse, pallet storage, or mobile stock locations — Orgasoft.NET supports any warehouse structure you need, including storage zones, bin locations, and dependencies such as pick, reserve, and returns storage.

Store the same product in multiple packaging units? No problem: Orgasoft.NET lets you manage inventory by piece, crate, pallet, and more — with built-in conversion logic and packaging-specific stock levels.

For special orders, returns inspections, customer orders, or planned stock transfers, you can reserve or block inventory as needed. Available stock is automatically adjusted in real time — preventing the sale of items that aren't actually available.

Every inventory change is logged: who booked, moved, collected, or removed what — and when. Fully transparent and filterable — ideal for audits, controlling, and claims management.

Manage inventory for product bundles and deposit items, including full deposit management.

For items managed by batch or serial number, you can filter your inventory accordingly — making it easy to identify which customer received a specific item. This is essential for regulatory traceability requirements and your own quality assurance processes.

Manage deposit items in a dedicated inventory track — with automatic accounting entries and real-time deposit balance monitoring per customer or supplier.

The system monitors defined minimum stock levels and triggers an alert whenever they are breached — optionally per branch, warehouse, or item.

Alerts appear centrally within the system and, if preferred, can also be sent via email or mobile app — ensuring maximum response speed.

Not every stock shortage is equally time-sensitive. Define custom escalation levels by product category — for example, an immediate order trigger for fresh produce, or a simple reminder for non-food items.

Warnings can optionally be converted directly into a purchase requisition or replenishment order — either fully automated or subject to review.

Recurring stock shortages can be systematically identified and analyzed — ideal for assortment optimization or supplier negotiations.

Whether you're managing a single warehouse or a multi-site operation, the experience stays consistent and intuitive. Role-based interfaces, smart input fields, and a mobile-ready design make procurement effortless at every level.

• Minimum stock levels can be defined for individual product variants (e.g. by size and color)
• Demand spikes (e.g. for promotional items) are automatically detected and prioritized

Orgasoft.NET automatically identifies the optimal storage location for every item — based on size, turnover frequency, or put-away history.

A single item can be stored across multiple locations simultaneously — such as a reservation zone or sales floor. Orgasoft.NET automatically determines which stock to draw from first based on your configured inventory valuation method (e.g., FIFO, LIFO).

Whether it's a cold storage zone, restricted warehouse, promotional display area, or outdoor facility – storage location types can be defined flexibly and configured with custom permissions and rules.

On request, the system calculates inventory turnover rates and recommends optimizations — such as repositioning SKUs or streamlining your product assortment.

Stock receipts, stock transfers, and booking corrections for inventory discrepancies – everything is transparently documented and fully traceable down to individual storage location level.

Orgasoft.NET lets you reserve stock for customer or branch orders, automatically factoring reserved quantities into your available inventory display.

Set store-specific inventory thresholds based on location size or storage type — including minimum and maximum stock levels, as well as reorder points that automatically trigger a purchase order or stock transfer.

Roles and permissions let you define exactly who in each branch can place orders or adjust inventory. All branch orders are clearly accessible in one place and can optionally require head office approval — with the option to review and adjust them — before they are processed.

The system automatically detects stock imbalances across branches and warehouse locations, recommending targeted stock transfers before new purchase orders are triggered.

Stock relocations can be carried out entirely on the go: picking, transport, arrival, and inventory posting — all directly via app or handheld scanner, with confirmation functionality.

Whether you need to relocate individual items or pallets, transfer entire product ranges, or clear a complete warehouse — every scenario is supported with full flexibility, including the option to specify multiple destination locations.

Every movement is fully documented — including origin, destination, quantity, operator, and timestamp. Discrepancies can be traced and reviewed at any time.

Define when to count and what to count — whether that's your entire warehouse, specific product categories, or only items with discrepancies.

Count continuously during live operations — whether during put-away, stock transfers, or sales. The system automatically tracks what was counted and when.

Capture quantities directly at the shelf or storage location — using a smartphone, tablet, or mobile device. Poor signal in the warehouse? No problem. Data is recorded offline and automatically synced as soon as a mobile or Wi-Fi connection is restored.

During counting, the system instantly flags any discrepancies against the target stock — with automatic booking correction (if enabled) or a review marker applied accordingly.

Optionally verify, approve, or double-check count data through second counts — all governed by role-based permissions and access controls.

Pre-defined stocktake lists make it easy to document items and quantities to be counted — especially useful for temporary staff. Ad-hoc stocktakes are also supported.

If you continue processing sales or receiving stock between the time of your inventory count and the final stock adjustment, you can freeze your inventory levels. Orgasoft.NET locks in the recorded values so they remain unaffected by sales transactions or any other stock movements.

Every count, variance correction, and adjustment is fully traceable — with a complete audit trail showing who made the change, when, and where.

Items that are sold together can be grouped into a bill of materials. When a set is sold, Orgasoft.NET automatically updates the inventory of all associated sub-items — including sets that cannot be broken back down into their individual components (e.g., prepared meals).

Manage even the most complex items with ease — including products made up of multiple sub-components, which themselves consist of multiple individual items. For example: a lasagna recipe containing a nested sub-recipe for béchamel sauce.

Create recipes for every dish, product, or menu component — including sub-recipes — with precise ingredient quantities. Whenever a dish is prepared from the menu plan, Orgasoft.NET automatically deducts the required raw material quantities from your inventory, based on the recipe and any associated sub-recipes. Menu plans are also factored into demand planning.

With built-in recipe management, Orgasoft.NET tracks the exact raw material quantities required for every baked good. As production runs, the system automatically updates inventory levels accordingly.

When selling or producing article sets or bundles, Orgasoft.NET automatically adjusts the inventory of all individual components.