This is how you automate & customize Orgasoft.NET.
Every business works differently — that's why Orgasoft.NET offers maximum flexibility in the way you work. Which metrics do you want to monitor on your dashboard? How should your invoices and reports look? Which workflows should run automatically? Which add-on features do you want to use?
With easy-to-implement fine-tuning, you can unlock the full potential of your Orgasoft software.
Custom Features & Workflows
Extend your workspace with add-ins, custom fields, and tailored menus — perfectly aligned with your internal workflows or personal preferences.
Automated Workflows
Automate your workflows and let Orgasoft.NET handle routine tasks independently—triggered by time schedules or specific conditions.
Visual Design Options
Customize more than just the look and feel of the interface. Invoices, lists, and other documents can be fully styled to match your corporate design.
Feature Overview
Features in Detail
Digital Receipt Import
Seamless, Standardized, Scalable
Orgasoft.NET processes data from a wide range of formats, including ZUGFeRD, EDI, XML, and CSV. Orders, delivery notes, invoices, and product attributes — all documents and information can be imported automatically and matched against existing records.
Key benefits:
- Fast data import with no manual data entry
- Seamless compatibility with third-party software, suppliers, and manufacturers
- High data quality through automated validation processes
Import and export of digital invoices (EDI, XML, ZUGFeRD formats)
Orgasoft.NET supports industry-standard formats for digital document processing — including EDIFACT, ZUGFeRD, and custom XML interfaces.
EDI Integration with Multiple Suppliers
Centralized capture of purchase orders and incoming invoices via EDI — even in multi-sourcing environments.
Generate SEPA payment runs directly from the system
Batch-prepare, review, and export payments as SEPA files — compatible with all major banking tools.
Automatic assignment to existing records in the system
Incoming documents are automatically matched to the relevant purchase orders, goods receipts, or invoices — including a full line-item reconciliation.
Fully customizable validation & verification rules
You decide which criteria are validated during import — such as delivery quantities, prices, item numbers, or tax codes — with a full error log included.
Scalability for High Document Volumes
Even high volumes of supplier documents, returns, or shipping records are processed with ease — ideal for centralized procurement operations.
Seamless Integration with Your Workflow & Archiving Systems
Imported documents can be processed immediately or archived — for example, for automatic pre-coding, review, or forwarding.
Scheduler
Let AI Handle Your Routine Tasks
Schedule recurring tasks such as data exports, inventory checks, price updates, and backups. The Scheduler runs processes reliably at defined times or in response to specific events.
Benefits:
- Free up your team with fully automated workflows
- Eliminate repetitive manual tasks
- Consistent, reliable execution — even at high data volumes
Scheduled Execution of System Processes
Schedule tasks such as report generation, data exports, email delivery, label printing, price updates, or import processes to run at specific times. Define recurrence patterns, start times, execution days, and end conditions — even for complex scheduling logic.
Trigger-Based Execution of System Processes
Trigger automated actions the moment defined events occur. For example, Orgasoft.NET automatically recalculates the weighted average purchase price whenever the latest purchase price deviates from the existing weighted average by a specified percentage.
Load-Dependent Control & Prioritization
Optionally, processes can be scheduled to run only during off-peak hours — such as overnight or outside of business hours.
Status Display & Execution Logs
Every scheduled task is fully observable: view execution history, run status, runtime duration, and error logs — all directly within the admin panel.
Notifications
Orgasoft.NET is built to be reliable — but if you want full visibility into what's happening under the hood, you can set up automatic email confirmations. These are generated automatically upon successful execution and/or whenever an issue arises, so you're always in the loop.
Features Built for Your Industry
Retail: PRICAT Price List Import
Automatically import supplier pricing and other product master data into Orgasoft.NET using a PRICAT file.
Hospitality: Weekly Reporting Export by Location
Branch reports are generated and distributed automatically — including PDF and Excel output.
Bakery: Overnight Run for Price Updates & Order Suggestions
Prices, promotions, and demand forecasts are automatically prepared for the following day.
Why Orgasoft.NET Is the Right System for Your Operations
- Custom workflows and user interfaces
- Scheduler for time-controlled task automation
- REST API, EDI, CSV/XML – flexible integration and extensibility
- Built-in label, list, and form designer
- Language packs & add-ins for international deployments
- Database agent for automated checks & responses
Database Agent
Always Know What's Changed
Every time data is saved to the database, the agent responds instantly: it analyzes the information and automatically sends notifications via email or SMS. It can also trigger actions such as label printing or data imports based on specific events. You define exactly what the agent does and when.
Benefits:
- Automated monitoring with no manual oversight required
- Early detection of anomalies and deviations
- Faster response times when it matters most
Rule-Based Data State Monitoring
Monitor inventory levels, delivery times, status fields, or any database content — the agent automatically detects deviations the moment they occur. When a defined condition is met, the system instantly triggers the configured actions: sending low-stock email alerts to your procurement team, updating records, or executing status changes.
Escalation Logic for Critical Events
Define escalation levels for critical events — such as stockouts, unpaid invoices, or missed deadlines.
Automatic Label Printing on Price Changes
When the price or unit of measure of an item changes, the agent can trigger label printing — based on a predefined template.
Logging & Monitoring of All Triggered Actions
Every action taken by the database agent is fully documented — including timestamp, trigger, action performed, and outcome.
Designer for Lists, Labels & Forms
Polished and Professional Down to the Last Detail
Embed your brand identity across lists, reports, delivery notes, invoices, and labels — fully aligned with your corporate design, terminology, languages, product structures, and more. Make a lasting impression on customers, suppliers, and partners.
Benefits:
- Consistent brand presence through CI-compliant templates
- Tailored documents without relying on external agencies
- Greater efficiency through reusable layouts
Custom Design in the WYSIWYG Editor
Design custom print layouts for invoices, lists, labels, and more — complete with your logo, custom formatting, conditional logic, and freely positioned fields for text, product images, barcodes, or QR codes. What you see is what you print: design visually, directly within the system, using drag-and-drop, alignment guides, and a live preview.
Variable pressure control based on context & location
Whether by branch, language, format, or product category – print output can be fully customized to your exact needs. Automatic label generation triggered by price changes is also supported.
Multilingual Support & Multi-Format Flexibility Built In
All templates support multilingual content management — ideal for international locations. Choose from a wide range of output formats: PDF, print, label printing, Electronic Shelf Labels (ESL), CSV, and more.
Features Built for Your Industry
Beverage & Food Retail: Labels with Deposit, Pack Size & Unit Price
Automatically generated labels including QR code, deposit information, and mandatory unit price declaration.
Foodservice & Bakery: LMIV Declarations in Your Own Branding
Create and print allergy cards, menu inserts, counter signs, and more for PPDS-compliant labeling — featuring your own logo, brand colors, and fonts.
Foreign Languages
Built for Global Operations
Orgasoft.NET supports an unlimited number of languages — across screens, menus, documents, reports, and add-ins. This ensures a consistent user experience regardless of location, allowing international teams to get up to speed quickly. As an added benefit, you're fully equipped to communicate with customers and suppliers in their local language.
Key Benefits:
- Consistent usability across multiple countries
- Fewer user errors through native-language navigation
- Seamless communication in your customers' and suppliers' local languages
Multilingual interface for all user roles
Every user can choose their own interface language—ideal for international teams, franchise partners, or multilingual headquarters.
Translatable Menu Text, Tooltips & Fields
Menu items, labels, system texts, and help fields can all be managed by language — enabling full localization. You can also add your own company-specific terminology.
Voice Control for Print Templates & Labels
Labels, invoices, delivery notes, and reports are automatically generated in the appropriate language for each recipient — based on branch, customer, or user.
Manage & Import Language Variants via Centralized Tables
Translations can be managed directly in the system or via external language files — including bulk imports via Excel for multiple languages at once.
Location-specific language settings available
Branches, customers, or country locations can be configured with preset languages – ensuring all system outputs are automatically delivered in the correct language.
Features Built for Your Industry
Food Retail & Bakery: Food Labeling in the Local Language
The program enables the assignment of language-specific terms for allergens, nutritional values, additives, and more.
Add-Ins
Custom Add-Ons, Installed in Minutes
Add-ins are features developed for self-installation by our users. They give you additional ways to extend and personalize Orgasoft.NET to fit your exact needs — with minimal effort and, in many cases, at no cost.
With add-ins, you can integrate any program or website directly into your menu for quick access within Orgasoft.NET. You can even add a weather forecast widget — ideal, for example, for planning orders of products that sell better in warm weather.
Browse the full list of available extensions on the Add-ins page.
Benefits:
- Unlock even more functionality
- Easy to set up — free in many cases
- Tailor the system perfectly to your business
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